Guidelines
Entry Fee
There is no entry fee for submitting an abstract to the World Congress, but to be considered for inclusion in the competition (i.e. in the poster gallery and oral final) you must register to attend the full three days.
Entry Rules
Abstract submission for the World Congress of Prehabilitation Medicine 2025 will open on May 19, 2025. There is no limit to the number of abstracts an author/individual may submit, but the same research cannot be submitted twice in separate abstracts. If you submit two abstracts with the same content, WPC Admin will automatically keep the most recent abstract submitted and withdraw the other.
Only Abstracts that have not been posted or published before are eligible for submission. Please do not submit the following as they are not eligible for World Congress:
- Abstracts submitted and accepted to other conferences, for example the American Society of Anesthesiologists (ASA), Canadian Anesthesiology Society, the International Anesthesia Research Society (IARS), or the European Society of Anesthesiologists (ESA), as these have been posted and will be published.
- Work that has been published as a journal article prior to the start of the World Congress either in print or online.
Abstracts submitted for consideration must be an original idea, concept, or an improvement or revision of a previous idea. Submissions are peer-reviewed for scientific content, logical presentation, and current interest of the topic to the scientific community.
Topics
Submitted abstract must fit into the theme of prehabilitation and/or perioperative medicine.
Abstract Content
Abstracts should be limited to 600 words (excluding references) and contain:
- Title: Short and specific.
- Introduction: Stating the hypothesis or objective of the study.
- Methods: Measurements, Design, and patients.
- Results: A summary with appropriate data.
- Conclusion: A succinct summary.
- Reference(s): Author, Journal, Volume, Page, and year.
- Inclusion of two images/graphs are allowed
Any work is acceptable which has not been published in a Peer Reviewed Journal by the abstract submission deadline date.
You must include all authors and their institutions when submitting and select one to be the main contact for the abstract.
Information required from all authors:
- Name
- Email address
- Institution / Affiliation
- Allied member or non-member
Initial Acceptance
When you have submitted your abstract, it will undergo an initial review to check:
- Abstract uses correctly written English
- The abstract includes all the content as listed above
- The project / research being written about is complete or outlines plans for completion
- The abstract fits within the theme of prehabilitation and/or perioperative medicine
You will be informed within 30 days of submission (if not sooner) if your abstract has been accepted for inclusion at the congress. If it is found that your abstract does not meet the above requirements, you will be given the opportunity to redraft your abstract and resubmit or withdraw from the competition. If the abstract is accepted, further instructions will be provided with notification of whether it is accepted for oral or poster presentation.
When you are accepted to the competition you will need to register for the congress (if not already done) for your abstract to be included in the competition, both as a poster (in the virtual and in person gallery) and to be considered as an oral finalist. If you choose not to register, you will not be included.
Grading Process
When your abstract has been accepted for inclusion in the competition, you will be asked to produce a virtual poster for inclusion in the virtual poster gallery. Your abstract will also be reviewed by our Abstract Reviewing Committee to decide whether you will be asked to present your abstract in person.
All abstracts will be blinded for review by at least three of the Abstract Reviewing Committee (graders). Each grader is selected by the Congress Programme Committee to review abstracts based on their knowledge of prehabilitation and perioperative medicine. The graders will review on the following points:
a. Correctly written English
- clearly communicates thoughts and concepts
- uses concise writing; avoids repetition and wordiness
- utilizes professional language and style
- free of grammatical or technical errors
b. Formulation of the work’s aim
- The work’s aim is stated in a simple manner, questions are concrete and are testable.
c. Introduction background and context of the work
- establish the importance of research
- describe the need for the research
- generate new knowledge
- answer whether a previous observation can be replicated,
- document if previous findings can be applied to a different population
- determine if improved measurement techniques can clarify a relationship
d. Methodology used
- describe a stepwise approach to what was done
- identify primary end points/outcomes
- utilize existing instruments or procedures when possible
- maximize internal and external validity
- minimize bias/error
e. Consistency of the results
- pertain directly to the research question
- use design-appropriate raw data to characterize the primary and secondary outcomes
- include design-appropriate inferential or descriptive statistical indices
- avoid interpretations, explanations, and speculations.
f. Relevance and suitability of the conclusions, according to the work submitted
- addresses the original research question or hypothesis
- must be supported by the results
- does not extrapolate beyond the results of study
- does not repeat the results
- does not introduce findings not presented in the results section
g. Impact of the research work
Our intent is to be most inclusive of the quality science received without compromising scientific integrity.
The final selection for Oral Finals will be made by the Abstract Reviewing Committee and this will determine the format and schedule of presentation for each abstract. No rescheduling or changes will be possible.
Abstract Presentations
Accepted abstracts will be scheduled either as oral presentations or as part of the poster viewing rounds.
Presentation and Interaction on the research will be conducted in English. Presenters are expected to speak / write in good English.
All abstract submitters will be notified by September 30, 2025 (if not before) about the outcome (poster gallery only, or poster gallery and oral finalist) of the review and selection process. Please ensure that the email provided is accurate as all correspondence will be sent via email.
Key Dates
| Item | World Congress of Prehabilitation 2025 |
| Submissions open | May 19, 2025 |
| Confirmation of inclusion | within 30 days of submitting |
| Submissions close | August 1, 2025 |
| Outcome notification | September 30, 2025 (if not before) |
| Oral Presentations | Abstract Final – November 5, 2025 |
| Announcement of winners | End of Day 3 – November 5, 2025 |
Helpful Tips and Hints
Proofread abstracts carefully to avoid errors before submission, check spelling and grammar. The abstract will be reviewed and published (if accepted) as it has been submitted – No Exceptions!
Do not forget to click on the ‘submit’ button to validate your abstract submission. After having submitted your abstract, you will receive an immediate automatic confirmation by email (please make sure to state your correct email address!) notifying you of the abstract number. Please use this reference in all correspondence. If you do not receive this confirmation, please contact Congress Admin.